End lost file disputes and track official files to the exact desk.
In administrative departments, lost folders or slow inter-desk handovers delay critical decisions for months. Stacker File Tracker introduces accountable QR-coded movement with zero bureaucratic overhead.
Engineered for Real Daily Workflows
Every feature is purpose-built to eliminate manual errors, stop asset leakages, and give management complete transparency.
File Registration & QR Tagging
Every newly opened file or docket receives a durable QR identifier linked to metadata: department, subject, priority, and date.
Movement & Handover Logging
A 2-second scan by sending and receiving officers creates an immutable digital timestamp, ending "lost file" ambiguities.
Departmental SLA & Bottleneck Detection
Configure maximum turnaround days per desk. Automated alerts notify supervisors when a file remains unaddressed.
Instant Search & Archive Retrieval
Locate active or historical files instantly by docket number, citizen ID, date range, or current custodian.
How It Functions On The Ground
Docket Inward
Inbound application is registered at the reception or inward section and stamped with a QR code.
Section Assignment
The file is routed to the designated section officer, who scans the barcode to acknowledge receipt.
Review & Note-sheet
The officer reviews the file and appends observations. The system tracks the elapsed turnaround time.
Final Order & Archival
Upon completion, the file is transferred to the central records room with a precise shelf and rack coordinate.
